Exceptional Features for Extraordinary Professionals
From scattered to streamlined — in just a few clicks!
PracFlow simplifies scheduling, payments, and documentation while automating tasks like reminders, invoices, and calendar syncing — making your workflow effortless.
PracFlow simplifies scheduling, payments, and documentation while automating tasks like reminders, invoices, and calendar syncing — making your workflow effortless.
Billing & Payments
Getting paid shouldn't feel complicated (or awkward). With PracFlow, your clients experience a smooth and secure payment journey — through cards, wallets, net banking, or UPI. No juggling accounts or third-party platforms — just one calm, central space for all your transactions.
- Accept payments globally in any currency — no PayPal, Stripe, or setup stress needed.
- Send invoices and statements in a few clicks — clear, professional, and hassle-free.
- Refunds and reminders? We've got it. Let us gently handle automated reminders and cancellations for you.
- Quick settlements: All confirmed payments reach your bank account within a week.
One platform. Zero stress. More time for therapy.
Global Payments
No need for multiple gateways—accept payments in any currency effortlessly.
Automation
Automated reminders, refunds, invoices, and weekly bank settlements
Scheduling
Simplify your calendar. Support your boundaries. No more message ping-pong or double bookings. PracFlow helps you offer a smooth, anxietyy-free scheduling experience for your clients — while giving you full control of your time.
- Set your availability and let clients request appointments without the back-and-forth.
- Keep interested clients on a waitlist — accept requests when you're ready.
- Going on leave? Use vacation mode or temporarily adjust your schedule without changing your default setup.
- Google Calendar sync (no data stored) to avoid time conflicts — your privacy stays yours.
- Automated confirmations and gentle reminders on WhatsApp and email to reduce no-shows by up to 30%.
A scheduling system that respects your time and your clients' peace of mind.
Multi Calendar Sync
Sync your Google Calendar for seamless scheduling.
Vacation Mode
Temporary overrides without disrupting your main schedule
Reduce No-Shows
Timely reminders via email and WhatsApp.
Better Client Care
Make every client moment count! Spend less time managing. Spend more time connecting. PracFlow helps you deliver thoughtful, seamless care—while keeping your admin organized and stress-free.
- Send worksheets, notes, and assignments tailored to each client—or save time with ready-made resources.
- Stay organized with session note templates and smart documentation tools.
- Reduce no-shows by up to 50% with automated reminders via WhatsApp and email.
- Go paperless with digital intake forms and centralized, secure client records.
- Navigate sessions with ease using an intuitive appointment view, synced calendars, and auto-follow-ups.
- Let smart invoicing & task automation take care of the admin—so you can focus fully on care.
A client care system that supports your workflow and your clients' peace of mind.
Customisable Intake Forms
Secure, centralized records with customizable templates.
Automate Tasks
WhatsApp follow-ups, invoices, and reminders.
Activities
Send customisable worksheets & assignments on WhatsApp.
Secure & Private in-built Chat
Send messages privately to your clients on a private CareLink.
Expand Your Growth
With PracFlow, every step of the client journey feels thoughtful, supported, and seamless. No more missed opportunities. No more expensive tools. With PracFlow, get everything you need to build a thriving practice — without the overwhelm. Boost your online presence with a free, customizable SEO webpage.
- Choose from elegant, therapist-friendly templates and easily link your LinkedIn, Instagram, or other profiles.
- Simplify bookings and build stronger client connections, all in one place.
- Go beyond 1:1 therapy — host workshops, offer packages, and sell digital resources with ease.
- Create personalized discount codes, run special offers, and engage clients in new ways.
Because your practice deserves to grow — gently, intentionally, and on your terms.
Appointments
Offer Video, Audio, text or in-person appointments
Host Workshops
Single day or multi-day, leverage payments, automated workshop pass, and reminders
Monetize Digital Resources
Sell your digital products with ease, with optional download permission
Offer Discounts & Packages
Create personalised quotes, offer discounts, and bundle services as package
Measure What Truly Matters
Your practice deserves clarity, not guesswork. Make confident, informed decisions with real-time insights designed for therapists.
- Track client attendance, balances, and feedback at a glance.
- Monitor your practice's health with easy-to-read monthly reports.
- Stay on top of your finances — view projected income, pending invoices, and more, all in one place.
Because knowing where you stand helps you grow — without the overwhelm.
Team Management & Supervision
Support your team. Sustain your care. PracFlow makes it easy to manage schedules, coordinate tasks, and keep your practice running smoothly — together.
- Perfect Pairings: Match clients with the right therapist based on expertise, availability, and fit.
- Seamless client reassignment during staff changes to ensure uninterrupted support.
- Coordinate team calendars to prevent double bookings and scheduling conflicts.
- Custom access controls so each team member sees exactly what they need — and nothing more. Transparent revenue sharing to keep collaboration clear and fair.
- Track progress, delegate tasks, and foster growth — all from one intuitive space.
Because a supported team means supported clients.
Perfect Pairings
Match clients with the right therapists effortlessly.
Revenue Sharing
Transparent payouts to keep your team motivated.
Supervision & Reviews
Easy supervisions & reviewing your team performance
Controlled Access
Role based access to control who can see what
Data Security & Encryption
Your Clients' Privacy is Sacred — And Safe
With PracFlow, every note, form, and file stays exactly where it should — private.
- All client data is encrypted, both in transit and at rest.
- We follow industry-best safety protocols to keep your practice secure.
- Our databases are backed by trusted security from AWS and Google Cloud.
Because your clients trust you — and you can trust us to protect that trust.
HIPAA Compliant
Ensuring the highest standards of healthcare data security and privacy
GDPR Compliant
Adhering to European data protection and privacy regulations
ISO 27001 Certified
Meeting international standards for information security & safety
DPDP Compliant
Meeting Indian data protection and privacy regulations