Appointment Management for Therapists
Manage 1:1 therapy sessions seamlessly from booking to completion with powerful scheduling tools designed for therapists
Start Free TrialComplete Appointment Management Solution
PracFlow's appointment management system streamlines every aspect of scheduling therapy sessions. From the initial booking to session completion, manage appointments with ease while maintaining professional standards and client satisfaction.
Key Features
Custom Appointment URLs
Create clean, shareable links for each appointment page. Share booking links directly with clients via email, text, or social media. Professional, branded URLs that reflect your practice.
Attendance Tracking
Mark clients as "No Show" directly from the appointment view. Track attendance accurately for billing clarity and session planning. Maintain clear records of client attendance patterns.
Follow-up Reminders
Send one-click follow-up reminders after sessions. Stay connected with clients between appointments and maintain engagement. Customizable reminder templates for different scenarios.
Automatic Session Numbering
Each client's sessions are automatically numbered sequentially. Track session progress easily and maintain accurate session records. No manual numbering required—the system handles it automatically.
Comprehensive Appointment Management
Full control over your schedule:
- Add, edit, or cancel appointments from the dashboard
- View appointment history and status (upcoming, completed, canceled, no-show)
- Reschedule appointments with instant notification to clients
- Manage session duration, pricing, and GST (auto-calculated)
Google Calendar Integration
Two-way sync with Google Calendar ensures your appointments are always up to date. Changes in PracFlow sync to Google Calendar, and changes in Google Calendar sync back to PracFlow. Never miss an appointment or double-book again.
Automated Reminders
Reduce no-shows with automated reminders sent via email and WhatsApp. Clients receive timely reminders before their appointments, improving attendance rates and practice efficiency.
Integrated Session Information
View everything in one place: session notes, payments, and attendance data are all linked to each appointment. Get a complete picture of each session without switching between different systems.
Integrated Video Calls
Automatic video call links for each booked session. Choose your preferred video platform—Google Meet, Zoom, or other options. Clients can join video sessions directly from their appointment link.
Custom Email Templates
Send custom emails directly from the appointment page without switching tabs. Pre-built templates for common communications, or create your own. Maintain professional communication while saving time.
Integrated Informed Consent
Customizable informed consent forms integrated into the appointment flow. Clients can review and sign consent forms as part of the booking process. Ensure compliance and streamline documentation.
Benefits for Your Practice
Reduced No-Shows
Automated reminders significantly reduce missed appointments and improve practice efficiency.
Time Savings
Streamlined scheduling and automated processes save hours each week on administrative tasks.
Better Organization
All appointment information in one place makes it easy to manage your schedule and client needs.
Professional Image
Custom URLs, branded emails, and seamless booking create a professional experience for clients.
Start Managing Appointments Better Today
Join thousands of therapists using PracFlow to streamline appointment management and focus on what matters most—your clients.
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