Practice Management That Grows Your Business AND You as a Business Owner
PracFlow is built for solo therapists and small group practices. Unlike passive EHRs, we anticipate your needs by surfacing information right when it matters to help you make decisions—both big and small—in real-time and guide you toward your practice vision.
Why PracFlow is Different
Most EHRs serve the business, not the business owner. PracFlow grows both your business AND yourself as a business owner. We provide guidance personalized to your vision, decision support in real-time, and sustainable business habits.
Guidance Personalized to Your Vision
Revenue projections tailored to your practice
Ideal client profiles
Sustainability reviews
Practice vision alignment
Real-Time Decision Support
Client cancellation history when making fee decisions
Best referral sources when growing caseload
Context-aware insights
Right information at the right time
Sustainable Business Habits
Session prep and wrap-up routines
Built-in admin time
Monthly financial reviews
Practice growth guidance
Comprehensive Practice Management Features
Appointment Scheduling with Google Calendar sync
Integrated Video Conferencing (Zoom, Google Meet, custom)
Custom URLs for appointments, workshops, and groups
Automated Reminders via email and WhatsApp
Payment Processing with Razorpay integration
Client Management with human-friendly IDs
Therapy Notes (SOAP, DAP, free-form templates)
Intake Forms (fully customizable, mobile-optimized)
Feedback Forms and client satisfaction tracking
Workshops and Group Sessions management
Library & Assignments for worksheets and resources
Secure Communication with integrated messaging
Analytics & Reports with revenue tracking
Team Management with role-based access
Whitelabeling and custom branding
Client Portal for secure client access
Security and Compliance
GDPR Compliant
HIPAA Compliant
Enterprise-grade security
Encrypted data storage
Auto-backup and recovery
Self-Funded, Therapist-Focused
PracFlow is self-funded with no VC pressure. We stay accountable to you, the independent therapist. Built by therapists, for therapists.
Complete Practice Management Software for Counsellors
Streamline your counselling practice with PracFlow. Schedule sessions, manage clients, process payments, and document sessions—all in one secure platform designed for counsellors.
Counsellors face unique challenges: managing diverse client populations, flexible scheduling needs, varied counselling modalities, and maintaining comprehensive client records. PracFlow is designed specifically to address these challenges while keeping administration simple and client care exceptional.
Whether you specialize in individual counselling, couples counselling, group counselling, or integrative approaches, PracFlow adapts to your practice model while providing tools that save time and enhance therapeutic outcomes.
Essential Features for Counsellors
Flexible Scheduling
Accommodate last-minute sessions, cancellations, and rescheduling with ease. Set flexible availability windows that respect your work-life balance.
Multi-Session Types
Support individual, couples, and group sessions. Set different prices and durations for each counselling format.
Sliding Scale Pricing
Offer sliding scale fees to make counselling accessible. Flexible pricing options that honor your values and business needs.
Send worksheets, reading materials, and self-help resources directly to clients between sessions to enhance therapeutic work.
Client Communication
Secure messaging, WhatsApp integration, and automated reminders keep you connected with clients while maintaining professional boundaries.
Why Counsellors Choose PracFlow
Flexible Practice Model: Adapt PracFlow to your counselling style—whether you offer brief solution-focused therapy or long-term psychodynamic work.
Accessibility Focus: Built-in sliding scale pricing helps you make counselling affordable for diverse clients without complex accounting.
Multiple Modalities: Support individual, couples, family, and group counselling—often in the same practice—with organized session management.
Resource Library: Distribute counselling resources, worksheets, and self-help materials that complement your therapeutic interventions.
Outcome Tracking: Monitor client progress over time, track session attendance, and measure therapeutic outcomes to demonstrate value.
Affordable Pricing: Start free or pay just $19/month—accessible pricing for counsellors building private practices.
Counselling Software Comparison
✅ PracFlow
• ₹0 start (5% commission)
• WhatsApp integration
• Sliding scale pricing
• Multi-modal support
• AI-powered notes
• Resource library
• Global payments
• $19/month fixed pricing
❌ Traditional Platforms
• High monthly fees
• No WhatsApp support
• Limited flexibility
• Fixed pricing only
• Manual documentation
• No resource library
• US-focused only
• $39-$99/month
FAQs for Counsellors
Can I offer sliding scale pricing?
Yes, PracFlow supports flexible pricing including sliding scale fees, making counselling accessible to diverse socioeconomic groups.
Does it support couples and group counselling?
Absolutely. Create different session types for individual, couples, family, and group counselling—each with its own pricing and duration.
Can clients book online 24/7?
Yes, clients can view your availability and book appointments online at any time. You maintain full control over your schedule and availability.
Is there support for different counselling modalities?
Yes, PracFlow's flexible documentation system supports any counselling modality—CBT, person-centered, psychodynamic, integrative, and more.
Can I track client progress and outcomes?
Yes, track session attendance, client goals, progress notes, treatment plans, and therapeutic outcomes in one organized system.
Is PracFlow suitable for new counsellors?
Absolutely. Start free with Pay-As-You-Go to build your practice, then upgrade to fixed pricing as you grow. Perfect for counsellors launching private practices.
Start Your Counselling Practice Today
Join counsellors worldwide building successful practices with PracFlow
Refer PracFlow to your network and earn up to 10% commission on every sign-up — with no time limit on your earnings. Help others build the practice they envisioned while building yours.