PracFlow - The EHR That Understands Therapists

Practice Management That Grows Your Business AND You as a Business Owner

PracFlow is built for solo therapists and small group practices. Unlike passive EHRs, we anticipate your needs by surfacing information right when it matters to help you make decisions—both big and small—in real-time and guide you toward your practice vision.

Why PracFlow is Different

Most EHRs serve the business, not the business owner. PracFlow grows both your business AND yourself as a business owner. We provide guidance personalized to your vision, decision support in real-time, and sustainable business habits.

Guidance Personalized to Your Vision

Revenue projections tailored to your practice
Ideal client profiles
Sustainability reviews
Practice vision alignment

Real-Time Decision Support

Client cancellation history when making fee decisions
Best referral sources when growing caseload
Context-aware insights
Right information at the right time

Sustainable Business Habits

Session prep and wrap-up routines
Built-in admin time
Monthly financial reviews
Practice growth guidance

Comprehensive Practice Management Features

Appointment Scheduling with Google Calendar sync
Integrated Video Conferencing (Zoom, Google Meet, custom)
Custom URLs for appointments, workshops, and groups
Automated Reminders via email and WhatsApp
Payment Processing with Razorpay integration
Client Management with human-friendly IDs
Therapy Notes (SOAP, DAP, free-form templates)
Intake Forms (fully customizable, mobile-optimized)
Feedback Forms and client satisfaction tracking
Workshops and Group Sessions management
Library & Assignments for worksheets and resources
Secure Communication with integrated messaging
Analytics & Reports with revenue tracking
Team Management with role-based access
Whitelabeling and custom branding
Client Portal for secure client access

Security and Compliance

GDPR Compliant
HIPAA Compliant
Enterprise-grade security
Encrypted data storage
Auto-backup and recovery

Self-Funded, Therapist-Focused

PracFlow is self-funded with no VC pressure. We stay accountable to you, the independent therapist. Built by therapists, for therapists.

Service Types Supported

1:1 Therapy Sessions (Video, Audio, Text, In-person)
Workshops (Online, Offline, Hybrid)
Group Sessions
Digital Resources
Custom Packages

Payment Options

Fixed Pricing
Sliding Scale
Pre/Post Session Payments
Pay-as-you-go option
Multi-currency support
GST handling

Complete Therapy Practice Management Software

Streamline your therapy practice with all-in-one software designed for mental health professionals. Manage clients, schedule appointments, process payments, and grow your practice effortlessly.

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What is Therapy Practice Management Software?

Therapy practice management software is a comprehensive digital solution that helps mental health professionals and therapists manage every aspect of their private practice. Instead of juggling multiple disconnected tools for scheduling, billing, client records, and administrative tasks, this software provides an integrated platform that automates workflows, reduces administrative burden, and allows therapists to focus on what they do best: helping clients.

PracFlow is specifically designed for therapists who want to run their practice more efficiently while maintaining the flexibility and autonomy they value. Whether you're a solo practitioner or managing a team, our platform handles everything from appointment scheduling to payment processing, client communication to outcome tracking.

Essential Features of Therapy Practice Management Software

Appointment Scheduling

Eliminate back-and-forth messaging with automated scheduling. Let clients book appointments online 24/7 based on your availability. Sync with Google Calendar, send automated reminders via WhatsApp and email, and reduce no-shows by up to 30%.

Client Management

Maintain secure, centralized client records with customizable intake forms, session notes, and treatment plans. Go paperless and access everything you need in one place.

Payment Processing

Accept payments globally in any currency through cards, wallets, or net banking. Automate invoicing, track balances, and receive settlements within a week—all without multiple third-party platforms.

Therapy Notes & Documentation

Create session notes with customizable templates, integrate handwritten notes, and leverage AI-powered summaries. Maintain HIPAA-compliant documentation effortlessly.

Client Communication

Send worksheets, assignments, and resources directly to clients via secure in-app chat or WhatsApp. Enable two-way communication while maintaining professional boundaries.

Practice Analytics

Track attendance, monitor income, view pending invoices, and measure practice health with intuitive dashboards and monthly reports designed for therapists.

Benefits of Using Practice Management Software for Therapists

Reduce Administrative Burden: Spend less time on paperwork, scheduling, and billing. Our software automates repetitive tasks, freeing you up to focus on therapy.

Improve Client Experience: Offer clients a seamless booking experience, automated reminders, and easy payment options. Professional interactions build trust and satisfaction.

Ensure Compliance: Stay HIPAA, GDPR, and DPDP compliant with built-in encryption, secure data storage, and audit trails. Your clients' privacy is protected.

Scale Your Practice: Start with one client and grow without limits. Add team members, manage multiple therapists, and handle increased caseloads efficiently.

Increase Revenue: Reduce no-shows with reminders, streamline payment collection, offer workshops and digital resources, and track your financial health in real-time.

Why Choose PracFlow for Your Therapy Practice Management?

Therapist-Focused Design: Built by therapists, for therapists. We understand the unique challenges of running a mental health practice and have designed every feature with your workflow in mind.

Free Website Creation: Get a professional, SEO-optimized website in 10 minutes. No coding required. Customize your branding and showcase your services effortlessly.

Flexible Pricing: Start with our free Pay-As-You-Go plan (5% commission) or choose from affordable monthly subscriptions. Scale up as your practice grows.

Global Payment Support: Accept payments from anywhere in the world, in any currency. Perfect for therapists serving international clients or relocating.

Team Management: Manage multiple therapists with role-based access, revenue sharing, client-therapist matching, and coordinated scheduling.

Frequently Asked Questions

What is therapy practice management software?

Therapy practice management software is an all-in-one platform that helps mental health professionals manage scheduling, client records, billing, notes, and administrative tasks from a single, integrated system.

Is PracFlow HIPAA compliant?

Yes, PracFlow is HIPAA, GDPR, and DPDP compliant. We use industry-standard encryption for data in transit and at rest, and maintain strict security protocols to protect client information.

Can I use PracFlow for team-based practices?

Absolutely. PracFlow's Teams plan supports multiple therapists with role-based access, coordinated scheduling, client-therapist matching, and transparent revenue sharing.

How much does it cost?

Start free with our Pay-As-You-Go plan (5% commission on transactions). Or choose from affordable monthly subscriptions starting at $19/month for solo practitioners or $79/month for teams.

Can I accept international payments?

Yes, PracFlow supports global payments in multiple currencies. No need for separate payment gateways—accept payments from clients anywhere in the world.

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Partner Program

Support Fellow Therapists. Earn Along the Way.

Refer PracFlow to your network and earn up to 10% commission on every sign-up — with no time limit on your earnings. Help others build the practice they envisioned while building yours.