Practice Management That Grows Your Business AND You as a Business Owner
PracFlow is built for solo therapists and small group practices. Unlike passive EHRs, we anticipate your needs by surfacing information right when it matters to help you make decisions—both big and small—in real-time and guide you toward your practice vision.
Why PracFlow is Different
Most EHRs serve the business, not the business owner. PracFlow grows both your business AND yourself as a business owner. We provide guidance personalized to your vision, decision support in real-time, and sustainable business habits.
Guidance Personalized to Your Vision
Revenue projections tailored to your practice
Ideal client profiles
Sustainability reviews
Practice vision alignment
Real-Time Decision Support
Client cancellation history when making fee decisions
Best referral sources when growing caseload
Context-aware insights
Right information at the right time
Sustainable Business Habits
Session prep and wrap-up routines
Built-in admin time
Monthly financial reviews
Practice growth guidance
Comprehensive Practice Management Features
Appointment Scheduling with Google Calendar sync
Integrated Video Conferencing (Zoom, Google Meet, custom)
Custom URLs for appointments, workshops, and groups
Automated Reminders via email and WhatsApp
Payment Processing with Razorpay integration
Client Management with human-friendly IDs
Therapy Notes (SOAP, DAP, free-form templates)
Intake Forms (fully customizable, mobile-optimized)
Feedback Forms and client satisfaction tracking
Workshops and Group Sessions management
Library & Assignments for worksheets and resources
Secure Communication with integrated messaging
Analytics & Reports with revenue tracking
Team Management with role-based access
Whitelabeling and custom branding
Client Portal for secure client access
Security and Compliance
GDPR Compliant
HIPAA Compliant
Enterprise-grade security
Encrypted data storage
Auto-backup and recovery
Self-Funded, Therapist-Focused
PracFlow is self-funded with no VC pressure. We stay accountable to you, the independent therapist. Built by therapists, for therapists.
Complete Software for Group Practices & Multi-Therapist Teams
Manage multiple therapists, coordinate scheduling, track team performance, and handle revenue sharing—all in one platform designed for group practices.
Running a group practice means coordinating multiple therapists, managing different specialties, handling shared resources, and ensuring consistent client experience across your team. PracFlow provides the tools you need to run a successful group practice without administrative overwhelm.
PracFlow's Teams plan supports collaborative workflows, role-based access, client-therapist matching, transparent revenue sharing, and coordination features that help group practices thrive.
Group Practice Features
Team Scheduling
Coordinate multiple therapist schedules, view team availability, prevent double bookings, and manage shared resources seamlessly.
Client-Therapist Matching
Match clients with the right therapist based on expertise, availability, and therapeutic approach. Optimize caseload distribution.
Revenue Sharing
Transparent revenue sharing with automated calculations. Support split arrangements, commission structures, and salary models.
Role-Based Access
Control who sees what. Admin, supervisor, therapist, and staff roles with appropriate access levels for each team member.
Supervision & Reviews
Built-in supervision workflows for reviewing cases, monitoring performance, and supporting professional development.
Team Analytics
Track individual and team performance, monitor productivity, view practice health, and make data-driven decisions.
Why Group Practices Choose PracFlow
Scalable: Add therapists seamlessly as you grow. Start with 2 therapists and scale to 20+ without switching platforms.
Coordinated: Team calendars, shared resources, and collaborative tools ensure smooth operations across your practice.
Affordable: Just $79/month for Teams—fraction of enterprise software costs while offering more features.
Group Practice FAQ
How many therapists can a group practice have?
PracFlow's Teams plan supports unlimited therapists. Scale from 2 therapists to 20+ without limitations.
Can I manage different specialties?
Yes, create custom roles and permissions for different specialties. Each therapist can have unique practice areas and access levels.
How does revenue sharing work?
Set up split arrangements (e.g., 60/40, 70/30), commission structures, or salary models. PracFlow automatically calculates and distributes revenue transparently.
Can supervisors review therapist notes?
Yes, supervisors can review cases, provide feedback, and monitor treatment quality through built-in supervision features.
Is it suitable for clinics and centers?
Absolutely. PracFlow works for mental health clinics, wellness centers, counseling centers, and group practice settings of any size.
Can I export data for group reporting?
Yes, generate team reports, individual performance reports, financial summaries, and practice analytics for management decisions.
Build Your Group Practice Today
Join successful group practices worldwide managing teams with PracFlow
Refer PracFlow to your network and earn up to 10% commission on every sign-up — with no time limit on your earnings. Help others build the practice they envisioned while building yours.