Practice Management That Grows Your Business AND You as a Business Owner
PracFlow is built for solo therapists and small group practices. Unlike passive EHRs, we anticipate your needs by surfacing information right when it matters to help you make decisions—both big and small—in real-time and guide you toward your practice vision.
Why PracFlow is Different
Most EHRs serve the business, not the business owner. PracFlow grows both your business AND yourself as a business owner. We provide guidance personalized to your vision, decision support in real-time, and sustainable business habits.
Guidance Personalized to Your Vision
Revenue projections tailored to your practice
Ideal client profiles
Sustainability reviews
Practice vision alignment
Real-Time Decision Support
Client cancellation history when making fee decisions
Best referral sources when growing caseload
Context-aware insights
Right information at the right time
Sustainable Business Habits
Session prep and wrap-up routines
Built-in admin time
Monthly financial reviews
Practice growth guidance
Comprehensive Practice Management Features
Appointment Scheduling with Google Calendar sync
Integrated Video Conferencing (Zoom, Google Meet, custom)
Custom URLs for appointments, workshops, and groups
Automated Reminders via email and WhatsApp
Payment Processing with Razorpay integration
Client Management with human-friendly IDs
Therapy Notes (SOAP, DAP, free-form templates)
Intake Forms (fully customizable, mobile-optimized)
Feedback Forms and client satisfaction tracking
Workshops and Group Sessions management
Library & Assignments for worksheets and resources
Secure Communication with integrated messaging
Analytics & Reports with revenue tracking
Team Management with role-based access
Whitelabeling and custom branding
Client Portal for secure client access
Security and Compliance
GDPR Compliant
HIPAA Compliant
Enterprise-grade security
Encrypted data storage
Auto-backup and recovery
Self-Funded, Therapist-Focused
PracFlow is self-funded with no VC pressure. We stay accountable to you, the independent therapist. Built by therapists, for therapists.
Streamline your coaching practice with PracFlow. Manage clients, schedule sessions, track progress, process payments, and grow your coaching business—all from one platform.
Best Coaching Software for Life Coaches, Business Coaches, and Wellness Coaches
Whether you're a life coach, business coach, wellness coach, or career coach, managing a coaching practice requires scheduling, client management, payment processing, and documentation tools. PracFlow provides everything you need to run a professional coaching business without the complexity of enterprise software.
Unlike therapy-focused platforms, PracFlow's flexible system works perfectly for coaches who need robust business management without clinical documentation complexity. Set up quickly, start accepting clients, and scale your coaching practice.
Coaching Software Features
Session Management
Book individual coaching sessions, group programs, workshops, and digital product sales—all in one calendar.
Client Progress Tracking
Track coaching goals, action items, progress metrics, and outcomes. Monitor client engagement and results.
Package & Program Management
Offer coaching packages (3-month, 6-month programs), group coaching, and multi-session bundles with easy payment.
Resource Library
Distribute workbooks, exercises, handouts, and digital resources. Support clients between sessions with custom materials.
Payment Processing
Accept payments globally, process packages, manage recurring subscriptions, and track coaching revenue effortlessly.
Professional Website
Get a free SEO-optimized website to attract clients. Showcase your coaching programs, testimonials, and services.
Why Coaches Love PracFlow
Business-Focused: Built for service-based businesses. No clinical complexity—just the tools you need to grow your coaching practice.
Multiple Revenue Streams: Offer 1:1 coaching, group programs, workshops, and digital products—all on one platform.
Flexible Pricing: Set up one-time sessions, package deals, recurring programs, or membership models to match your business model.
Growth Tools: Free website, SEO optimization, client testimonials, and marketing tools to attract and retain clients.
WhatsApp Integration: Communicate with international clients via WhatsApp—essential for global coaching businesses.
Affordable: Start free with Pay-As-You-Go or pay just $19/month. Perfect for coaches building their business.
Coaching Software FAQ
Is PracFlow suitable for life coaches?
Yes, PracFlow is perfect for life coaches, career coaches, wellness coaches, and business coaches who need client management without clinical complexity.
Can I offer coaching packages and programs?
Absolutely. Create multi-session packages, recurring coaching programs, group coaching, and workshop offerings with flexible pricing.
Does it support international clients?
Yes, PracFlow accepts global payments, supports multiple currencies, and integrates with WhatsApp for international communication.
Can I sell digital products?
Yes, sell workbooks, e-books, courses, and other digital products through PracFlow with instant delivery.
Is there a free website for coaches?
Yes, get a professional, SEO-optimized website with customizable templates to showcase your coaching services and attract clients.
How much does it cost?
Start free with Pay-As-You-Go (5% commission) or pay $19/month for solo coaches or $79/month for teams running group coaching programs.
Grow Your Coaching Practice Today
Join coaches worldwide building successful businesses with PracFlow
Refer PracFlow to your network and earn up to 10% commission on every sign-up — with no time limit on your earnings. Help others build the practice they envisioned while building yours.