Eliminate scheduling hassles with automated appointment booking. Reduce no-shows by 30% with smart reminders and give your clients the seamless experience they deserve.
Try Free SchedulingTherapist scheduling software is a specialized digital tool designed to help mental health professionals manage their appointments, availability, and client bookings efficiently. This software eliminates the back-and-forth messaging between you and clients, automates confirmations and reminders, and integrates with your calendar to prevent double bookings.
PracFlow's scheduling system goes beyond basic calendar management. It helps you set boundaries, manage waitlists, handle vacation time, sync with Google Calendar (without storing data), and send automated reminders via WhatsApp and email to reduce no-shows by up to 30%.
Let clients book appointments anytime, anywhere. Set your availability and watch your calendar fill up automatically without endless message chains.
Sync with Google Calendar to prevent conflicts. We don't store your calendar data—your privacy is protected.
Send gentle reminders via WhatsApp and email to reduce no-shows by 30%. Customize reminder timing and content to match your style.
Keep interested clients engaged with waitlists. Accept booking requests when new slots open up, maintaining your client pipeline.
Temporarily adjust availability or block time for vacations without disrupting your default schedule. Easily override specific dates.
Offer video, audio, text, or in-person sessions. Set different availability and durations for each session type.
Save Time: Eliminate back-and-forth messages about availability. Clients can see your real-time schedule and book instantly.
Reduce No-Shows: Automated reminders via multiple channels (WhatsApp, email) reduce missed appointments by up to 30%, protecting your revenue.
Professional Image: Provide clients with a seamless booking experience that builds trust and makes your practice feel modern and organized.
Set Boundaries: Clearly display when you're available and when you're not. Clients respect your time when boundaries are transparent.
Increase Revenue: Fill cancellations automatically with waitlists, maximize your calendar utilization, and reduce revenue loss from no-shows.
Reduce Admin Fatigue: Let automation handle scheduling so you can focus on therapy. Less mental load managing appointments means more energy for clients.
Therapist-Specific Design: Built by therapists who understand the unique scheduling challenges in mental health. Features are designed with your workflow in mind.
WhatsApp Integration: Send appointment reminders and confirmations directly to clients via WhatsApp—the preferred communication channel for many clients.
Privacy-Focused: We don't store your Google Calendar data. Sync for conflict prevention without compromising privacy.
Multi-Platform Reminders: Reach clients through their preferred channel—WhatsApp or email—to ensure they receive and read reminders.
Flexible Session Types: Accommodate different therapy formats—video for EMDR, audio for deeper work, text for quick check-ins, or in-person for those who prefer it.
Integrated with Payment: Schedule automatically includes payment collection. No separate systems to manage—everything flows seamlessly.
Clearly define your working hours and stick to them. Clients appreciate knowing when you're available and when you're not.
Leave time between appointments for notes, decompression, and preparation. This reduces burnout and improves care quality.
Keep a waitlist for clients who want to book but you're full. Fill cancellations quickly to maximize revenue.
Send reminders 24 hours and 1 hour before appointments to reduce no-shows without being intrusive.
Check your calendar weekly to ensure optimal distribution. Adjust availability based on demand patterns.
Offer various session durations (30, 45, 60 minutes) to accommodate different needs and increase flexibility.
Automated reminders sent via WhatsApp and email 24 hours and 1 hour before appointments significantly reduce no-shows by ensuring clients remember their sessions.
Yes, clients can reschedule appointments within your cancellation policy window. You maintain control over when and how rescheduling is allowed.
Yes, but we don't store your calendar data. We sync to prevent double bookings while respecting your privacy.
Absolutely. You can set different availability for video sessions, in-person sessions, workshops, and other service types.
PracFlow is fully responsive and works seamlessly on mobile browsers. Access your schedule and manage appointments from anywhere.
Join therapists who've eliminated scheduling stress and reduced no-shows by 30% with PracFlow
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