Practice Management That Grows Your Business AND You as a Business Owner
PracFlow is built for solo therapists and small group practices. Unlike passive EHRs, we anticipate your needs by surfacing information right when it matters to help you make decisions—both big and small—in real-time and guide you toward your practice vision.
Why PracFlow is Different
Most EHRs serve the business, not the business owner. PracFlow grows both your business AND yourself as a business owner. We provide guidance personalized to your vision, decision support in real-time, and sustainable business habits.
Guidance Personalized to Your Vision
Revenue projections tailored to your practice
Ideal client profiles
Sustainability reviews
Practice vision alignment
Real-Time Decision Support
Client cancellation history when making fee decisions
Best referral sources when growing caseload
Context-aware insights
Right information at the right time
Sustainable Business Habits
Session prep and wrap-up routines
Built-in admin time
Monthly financial reviews
Practice growth guidance
Comprehensive Practice Management Features
Appointment Scheduling with Google Calendar sync
Integrated Video Conferencing (Zoom, Google Meet, custom)
Custom URLs for appointments, workshops, and groups
Automated Reminders via email and WhatsApp
Payment Processing with Razorpay integration
Client Management with human-friendly IDs
Therapy Notes (SOAP, DAP, free-form templates)
Intake Forms (fully customizable, mobile-optimized)
Feedback Forms and client satisfaction tracking
Workshops and Group Sessions management
Library & Assignments for worksheets and resources
Secure Communication with integrated messaging
Analytics & Reports with revenue tracking
Team Management with role-based access
Whitelabeling and custom branding
Client Portal for secure client access
Security and Compliance
GDPR Compliant
HIPAA Compliant
Enterprise-grade security
Encrypted data storage
Auto-backup and recovery
Self-Funded, Therapist-Focused
PracFlow is self-funded with no VC pressure. We stay accountable to you, the independent therapist. Built by therapists, for therapists.
Automated therapy appointment booking software. Let clients book online 24/7, reduce no-shows by 30%, sync with Google Calendar, and streamline scheduling.
Therapy appointment booking used to require endless phone calls, emails, and back-and-forth. PracFlow's automated booking system lets clients schedule appointments themselves while you maintain full control of your availability.
With automated reminders via WhatsApp and email, calendar synchronization, and smart scheduling features, PracFlow reduces no-shows by up to 30% while saving you hours each week.
Key Features
Online Booking
Clients book appointments online 24/7 based on your availability. No more message ping-pong or scheduling chaos.
Automated Reminders
Send gentle reminders via WhatsApp and email 24 hours and 1 hour before appointments to reduce no-shows by 30%.
Calendar Sync
Sync with Google Calendar to prevent conflicts. We don't store your data—privacy protected.
Waitlist Management
Keep interested clients engaged with waitlists. Fill cancellations quickly to maximize your practice revenue.
Vacation Mode
Temporarily adjust availability or block time for vacations without disrupting your default schedule.
Multi-Session Types
Offer video, audio, text, or in-person sessions. Set different availability and durations for each.
Why Choose PracFlow
Reduce No-Shows: Automated reminders via WhatsApp and email reduce missed appointments by 30%, protecting your revenue.
Save Time: Eliminate scheduling back-and-forth. Clients book instantly, you focus on therapy.
Professional Image: Provide clients with seamless booking experience that builds trust and demonstrates professionalism.
Frequently Asked Questions
Can clients reschedule?
Yes, clients can reschedule within your cancellation policy. You maintain full control over when and how.
How do reminders work?
Automated reminders sent 24 hours and 1 hour before appointments via WhatsApp and email to reduce no-shows.
Start Your Practice Today
Join therapists worldwide building successful practices with PracFlow
Refer PracFlow to your network and earn up to 10% commission on every sign-up — with no time limit on your earnings. Help others build the practice they envisioned while building yours.