PracFlow - The EHR That Understands Therapists

Practice Management That Grows Your Business AND You as a Business Owner

PracFlow is built for solo therapists and small group practices. Unlike passive EHRs, we anticipate your needs by surfacing information right when it matters to help you make decisions—both big and small—in real-time and guide you toward your practice vision.

Why PracFlow is Different

Most EHRs serve the business, not the business owner. PracFlow grows both your business AND yourself as a business owner. We provide guidance personalized to your vision, decision support in real-time, and sustainable business habits.

Guidance Personalized to Your Vision

Revenue projections tailored to your practice
Ideal client profiles
Sustainability reviews
Practice vision alignment

Real-Time Decision Support

Client cancellation history when making fee decisions
Best referral sources when growing caseload
Context-aware insights
Right information at the right time

Sustainable Business Habits

Session prep and wrap-up routines
Built-in admin time
Monthly financial reviews
Practice growth guidance

Comprehensive Practice Management Features

Appointment Scheduling with Google Calendar sync
Integrated Video Conferencing (Zoom, Google Meet, custom)
Custom URLs for appointments, workshops, and groups
Automated Reminders via email and WhatsApp
Payment Processing with Razorpay integration
Client Management with human-friendly IDs
Therapy Notes (SOAP, DAP, free-form templates)
Intake Forms (fully customizable, mobile-optimized)
Feedback Forms and client satisfaction tracking
Workshops and Group Sessions management
Library & Assignments for worksheets and resources
Secure Communication with integrated messaging
Analytics & Reports with revenue tracking
Team Management with role-based access
Whitelabeling and custom branding
Client Portal for secure client access

Security and Compliance

GDPR Compliant
HIPAA Compliant
Enterprise-grade security
Encrypted data storage
Auto-backup and recovery

Self-Funded, Therapist-Focused

PracFlow is self-funded with no VC pressure. We stay accountable to you, the independent therapist. Built by therapists, for therapists.

Service Types Supported

1:1 Therapy Sessions (Video, Audio, Text, In-person)
Workshops (Online, Offline, Hybrid)
Group Sessions
Digital Resources
Custom Packages

Payment Options

Fixed Pricing
Sliding Scale
Pre/Post Session Payments
Pay-as-you-go option
Multi-currency support
GST handling

Pricing About Us Partner Program

Best Therapy Software for Canadian Therapists & Counsellors

Complete practice management software for Canadian mental health professionals. C$20-88/month pricing, PIPEDA compliant, Ontario/BC ready, and designed for Canadian privacy laws.

Start Your Canadian Practice

Perfect for Canadian Mental Health Professionals

Canadian therapists and counsellors need software that supports provincial regulations, PIPEDA compliance, CAD pricing, and diverse practice models. PracFlow delivers comprehensive practice management tailored to Canadian standards.

Whether you're a registered counsellor in BC, psychologist in Ontario, or therapist elsewhere in Canada, PracFlow supports your practice while maintaining provincial compliance.

Canadian Features

C$ Canadian Dollar Pricing

All pricing in Canadian Dollars. Start at C$0 with Pay-As-You-Go or C$20-88/month. Affordable for Canadian therapists.

PIPEDA Compliant

Full PIPEDA compliance for Canadian privacy laws. Automatic data protection and Canadian privacy standards.

Provincial Support

Support for Ontario, BC, Alberta, and other provincial requirements. Flexible to adapt to your province.

Telehealth Ready

Built-in video conferencing for Canadian telehealth services. Support for virtual care delivery.

Canadian Payments

Accept Canadian cards, e-transfer (Interac), and bank transfers. Support diverse Canadian payment preferences.

Professional Bodies

Compatible with CCPA, CRPO, CAPR, and other Canadian professional body requirements.

Why Canadian Therapists Choose PracFlow

PIPEDA Compliance: Built-in PIPEDA compliance saves time on privacy management. Automatic adherence to Canadian privacy laws.

Canadian Dollar Pricing: All pricing in C$. Start free or pay C$20-88/month—very affordable for Canadian therapists.

Provincial Flexibility: Support Ontario, BC, Alberta, and other provincial standards with flexible configurations.

Telehealth Optimized: Perfect for Canadian telehealth delivery with secure, compliant video conferencing infrastructure.

Professional Body Support: Compatible with CCPA, CRPO, CAPR, and other Canadian professional regulatory bodies.

Canadian Therapist FAQ

Is PracFlow PIPEDA compliant?

Yes, fully PIPEDA compliant with automatic data protection and Canadian privacy standards built-in.

Does it work in Ontario/BC?

Yes, supports provincial requirements across Canada including Ontario, BC, Alberta, and other provinces.

Is it suitable for telehealth?

Absolutely. Built-in video conferencing perfect for Canadian telehealth services with compliant infrastructure.

Can I accept Canadian payments?

Yes, accept Canadian cards, Interac e-transfer, and bank transfers. Support diverse Canadian payment methods.

Start Your Canadian Practice Today

Join Canadian therapists building successful practices with PracFlow

Start Free Trial

Partner Program

Support Fellow Therapists. Earn Along the Way.

Refer PracFlow to your network and earn up to 10% commission on every sign-up — with no time limit on your earnings. Help others build the practice they envisioned while building yours.