The EHR that understands therapists
PracFlow doesn't just serve your business—it grows you as a business owner.
"I can do the client work, no problem. Just tell me what to do with the business and I'll do it."
We've heard this from thousands of therapists. You want to do the work, but you don't know where to start. That's why we built PracFlow.
Guidance Personalized to Your Vision
Revenue projections, ideal client profiles, sustainability reviews—all tailored to where you want to go.
Decision Support in Real-Time
That request to forgive a late fee? Here's their cancellation history. Growing your caseload? Here's your best referral source.
Sustainable Business Habits
Session prep routines, built-in admin time, monthly financial reviews—habits that build lasting success.
Most EHRs serve the business, not the business owner
So many therapists spend years second-guessing, piecing together advice from forums, YouTube, trial-and-error. Some never find their footing. Many are too overwhelmed to start.
And what's at stake isn't just income—it's your calling.
Every therapist we've met has a clear vision for serving clients. But vision alone isn't enough. Without a clear business path, even the most purposeful practices stall.
Success in private practice requires growing two things at once:
Your Business
You as a Business Owner
A partnership for growing your business
You still make the calls, but now with clarity instead of doubt. The years of struggle become a guided path to the practice you envisioned.
Ready to build the practice you envisioned?
Join therapists who are growing their business—and themselves—with PracFlow.
Everything You Need to Run Your Practice
Comprehensive features designed for therapists, by therapists. No piecing together multiple tools—everything in one place.
Appointments That Actually Work
Manage 1:1 therapy sessions seamlessly from booking to completion
Custom Appointment URLs
Create clean, shareable links for clients to book directly
Integrated Video Calls
Automatic video call links for each session with Zoom, Google Meet, or your preferred platform
Automated Reminders
Email and WhatsApp reminders to reduce no-shows
Session Tracking
Auto-numbered sessions, attendance tracking, and no-show management
Google Calendar Sync
Two-way sync so your schedule stays current everywhere
Session Notes Integration
Collect notes, payments, and attendance data in one place
Client Management That Cares
All your client information and activity in one intuitive dashboard
Human-Friendly Client IDs
Short, memorable IDs for faster lookups
Comprehensive Profiles
Session history, notes, payments, feedback, and progress all linked
Intake Forms
Fully customizable, mobile-optimized intake forms with consent integration
Secure Communication
Integrated messaging with email notifications backup
Progress Tracking
Track client progress across sessions with auto-numbered logs
Client Segmentation
Organize by active/inactive status or therapy type
Documentation Made Simple
Streamline your therapy documentation, notes, and session records
Multiple Note Templates
SOAP, DAP, and free-form notes to match your style
Secure Storage
Encrypted at rest and in transit, GDPR and HIPAA compliant
Linked Documentation
Notes automatically linked to appointments and client profiles
Draft & Final Workflow
Mark notes as draft or final for better organization
Export with Letterhead
Share or export notes with your professional branding
Document Attachments
Attach supporting documents and uploads to notes
Groups & Workshops
Host workshops and manage group sessions efficiently
Custom Workshop URLs
Professional invites and promotions with shareable links
Participant Management
Track registrations, attendance, and payment status
Integrated Payments
Accept payments directly via Razorpay checkout
Group Video Sessions
Video conferencing support for online groups
Quick Setup
Clone past workshops for faster setup
Analytics
Track registrations, attendance, and engagement
Communication Built for Therapy
Integrated, secure communication between therapist and client
All Chats Page
View all conversations in one centralized place
Email Backup
Email notifications for any missed chat messages
Message Templates
Pre-written templates for common communications
Secure Storage
Built-in privacy settings and secure message storage
Customizable Templates
Branded email and WhatsApp templates (usage-based pricing)
Auto-Notifications
System notifications for bookings, cancellations, and reschedules
Business Intelligence
Understand your practice through powerful insights
Practice Dashboard
Daily, weekly, and monthly metrics with cancellation and refund breakdown
Revenue Reports
Track paid and unpaid sessions, revenue, and payouts
Client Retention
Engagement data to understand what's working (coming soon)
Export Reports
CSV and PDF exports for accounting and analysis (coming soon)
Financial Reviews
Monthly financial review reminders and summaries
Team Management
Manage supervisors, co-therapists, and support staff
Role-Based Access
Add team members with permission levels tailored to their role
Client Assignment
Assign clients to specific therapists or supervisors
Shared Visibility
Team members see notes and sessions based on permission level
Workload Tracking
Monitor team workload and performance
Supervision Notes
Manage supervision notes and tasks
Revenue Management
Settlement tracking and summaries for team practices
Financial Management
Secure and transparent financial management
Integrated Payments
Razorpay integration with GST handling and your own account linking
Auto-Calculate Taxes
Automatic tax calculation and split amounts per session
Transaction History
Track payments per client or service type
Export for Accounting
Export financial data for your accounting needs
Refund Workflows
Handling refunds and cancellations seamlessly
Payment Reminders
Automated reminders and failed payment alerts
And So Much More
Coupons & discounts, library & assignments, feedback forms, whitelabeling, client portal, team pages, and comprehensive security—all built with you in mind.
Trusted by Therapists Worldwide
Join therapists who are building practices that align with their vision
"PracFlow transformed my practice. I finally have clarity on what I'm building and where I'm going. It's like having a business mentor built into my EHR."
Sarah M.
Solo Therapist
California, USA
"The real-time decision support is a game-changer. When a client asks about fees or scheduling, I have all the context I need right there. No more guessing."
Dr. James K.
Group Practice Owner
London, UK
"As someone who was overwhelmed by the business side, PracFlow's guidance features helped me build sustainable habits. My practice is growing, and so am I."
Maria L.
Clinical Psychologist
Toronto, Canada
Self-Funded
No VC pressure—accountable to independent therapists
Built by Therapists
Created by people who understand your world
Global Reach
Supporting therapists in 50+ countries
Evolving Platform
Continuous improvements based on real feedback
Real Impact on Practice Growth
Therapists using PracFlow report significant improvements—not just in their practice, but in their confidence as business owners
Hours Saved Weekly
Average time saved on administrative tasks per therapist
Average Growth
Client conversion growth for practices using Pracflow
Client Satisfaction
Therapists report improved client experience
Reduction in No-Shows
Automated reminders and smart scheduling
Compliance Assurance
GDPR, HIPAA & global standards built-in
Faster Onboarding
Streamlined client intake process
Our Clients
Leading mental health centers and wellness practices trust PracFlow to manage their practice
Your Path from Vision to Reality
Five simple steps to transform your practice—and yourself as a business owner
Sign Up in Seconds
Create your free account. No credit card required. Start building your practice vision right away.
Set Your Vision
Define your ideal practice—client types, pricing, schedule. PracFlow guides you through each decision.
Get Real-Time Guidance
As you work, PracFlow surfaces insights: client patterns, revenue projections, best referral sources.
Grow Your Practice & Yourself
Build sustainable habits. Watch both your business and your confidence as a business owner grow.
Achieve Your Vision
The practice you envisioned—sustainable, aligned with your values, built with clarity instead of doubt.
Free to start • No credit card required • 1-on-1 onboarding support
Trusted & Powered By Industry Leaders
Built for Therapists Like You
Whether you're building your first caseload or running a full practice with a team — PracFlow helps you simplify the behind-the-scenes work, so you can focus on what truly matters: caring for your clients and growing as a business owner.
By Speciality
By Team Size
Trusted by professionals from
Countries worldwide
Start Building Your Practice Today
Choose the plan that fits your practice size. Start free and upgrade when you're ready. No hidden fees, no contracts, no pressure.
Start Free
Pay-as-you-go option with no monthly fees
Scale Flexibly
Upgrade anytime as your practice grows
Transparent Pricing
Clear pricing, no surprises
No credit card required • Cancel anytime • 1-on-1 onboarding support